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GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS
We
take pleasure in informing you that Oriental K-Trans Int’l
Logistics (Beijing)
Co., Ltd.
has been appointed by organizer as the official freight
forwarder for
WORLD CONGRESS OF PHARMACY AND
PHARMACEUTICAL SCIENCES 2007 AND 67TH INT’L CONGRESS
OF FIP.
Oriental-K-Trans is the sole on-site transportation contractor
entitled to be responsible for going through all customs
formalities and handling exhibits after their arrival in
Beijing.
Exhibitors are therefore requested to consult Oriental-K-Trans
for any matter concerning forwarding of exhibits to Beijing
fairground and on-site co-ordination. To ensure smooth handling
of exhibits, please read this set of Guidelines very carefully
and send your documents and exhibits to us as per our deadlines
and collection period.
1. COMMUNICATIONS
You
are kindly requested to address all your correspondence to:
Oriental K-Trans Int’l logistics (Beijing) Co., Ltd.
Room No.302＆303,Shengsha
Business Building
16 Dongsanhuan Beilu, Chaoyang District, Beijing 100026 China
Tel: (86 10) 6591 0286/0289/0265/0266
Fax: (86 10) 6591 0280
E-mail:
oriental_k_trans@yahoo.com.cn
Attn: Mr.Wu Ping; Zhong ming
2. CONSIGNMENT INSTRUCTION
All shipments must be consigned “Freight Prepaid” to the
following consignee:
a)
Sea Freight to Xingang Port
Consignee: Oriental K-Trans Int’l logistics (Beijing) Co., Ltd.
Room No.302＆303,Shengsha
Business Building
16 Dongsanhuan Beilu, Chaoyang District, Beijing 100026 China
Tel: (86 10) 6591 0286/0289/0265/0266
Fax: (86 10) 6591 0280
Notify Party:
WORLD CONGRESS OF PHARMACY AND
PHARMACEUTICAL SCIENCES 2007 AND 67TH INT’L CONGRESS
OF FIP
(The name of
the exhibition must be shown on the ocean bill of lading for
customs purpose.)
b)
Air Freight to Beijing Airport
Consignee:
Daysun Express (Beijing) Ltd.
c/o Oriental
K-Trans Int’l Logistics (Beijing)
Co., Ltd.
No.302-303,Shengsha Business Building, 16 Dongsanhuan Beilu
Chaoyang
District,Beijing 100026,China
Tel:65910286/65910289
Notify Party:
WORLD CONGRESS OF PHARMACY AND PHARMACEUTICAL SCIENCES 2007 AND
67TH INT’L CONGRESS OF FIP
(The name of the exhibition must be shown
on the AWB for customs purpose.)
For both sea and air shipments, cargo must be landed and free
for collection by our freight collection period. Otherwise, we
shall not be responsible for late delivery to booth.
Exhibits
sent by courier or by post will be treated as airfreight
shipment.
Once shipment is made (by sea or by air), please advise
Oriental-K-Trans by fax or by e-mail of shipment details
including:
A. For sea shipment – name of vessel,
ocean B/L number; name of shipping lines’ agent in
Beijing, address information;
B. For air shipment – master AWB number, flight number,
Declaration Form (List of Exhibits) and proper Quarantine
Certificate documents must be attached with airlines airway
bill, as shipments can only be cleared through the customs
against these document.
3. DEADLINES AND COLLECTION PERIOD
To ensure timely delivery of your exhibits, it is utmost
important for us to receive your documents and exhibits by our
following deadlines. In case of any late arrival of documents
and exhibits, though we will do our best to speed up the
delivery, no guarantee can be given.
A. Declaration Form for Temporary Import Exhibits
AUG. 1, 2006
(Form H1)
B. Samples of literature (2 copies), give
away AUG.
1, 2006
(2 pieces) and video tapes for censorship
C. ORIGINAL B/L (freight prepaid)
reach consignee 3 days before
vessel arrival
D. Air way bill
copy
fax to us once available
E.
Exhibits
Collection Period
- direct to Xingang by sea (FCL)
AUG. 15 2007
- direct to Xingang by sea (LCL)
AUG. 10 2007
- direct to Beijing by
air
AUG. 20 2007
4. EXHIBITION DOCUMENTS
The Declaration Form for Temporary Import Exhibits (Form H1) is
the only legitimate document accepted by Customs for clearance.
You must submit this form to Oriental-K-Trans without exception.
Please use at least one page for each package of your exhibit.
Try to make your declaration as detailed as possible, all items
including catalogs, display materials, gifts must have exact
quantity and bear a value. You will be fined if you put other
things inside your case other than what you have declared.
Shipment consists of
wood packing material (WPM) should be treated with measures
approved by the General Administration of Quality Supervision,
Inspection and Quarantine of P. R. China (AQSIQ) and labeled
with IPPC mark by manufactures certified by plant quarantine
authorities of exporting countries or regions. China Inspection
and Quarantine (CIQ) authorities will inspect the WPM at the
port of entry, any non-compliance WPM will be treated, destroyed
or returned with the consignments together under supervision of
CIQ. Original Fumigation Certificate is strictly required. If
there is no wooden packing on the shipment, exhibitor/shipper
should issue an original
DECLARATION OF NON – WOOD PACKING MATERIAL.
5. CATALOGUES AND ADVERTISING MATERIALS
All
technical information and advertising materials are subject to
Customs censoring before they can be displayed or distributed at
the exhibition. Please send them to us as per our deadlines in
point 3. If you are unable to send these materials to us on
time, our staff will collect them onsite before the opening.
Souvenirs like clocks, watches and calculators are taxable in
China. A relevant import license is required by the Customs as
well, you are recommended not to send them to the exhibition.
Other gift items may also be considered as taxable if their unit
price is high or quantity is large. Starting from 1998, all
alcohol and tobacco became taxable regardless of quantity, even
if they are intended for self-consumption during the exhibition.
When Taiwan or Hongkong is to be mentioned on your catalogues or
advertising materials, please avoid using any expression which
may cause the Customs to misinterpret that they are in a
position of an independent country.
6. HAND-CARRIED EXHIBITS
If
you decide to hand-carry your exhibits to the show , please be
prepared that your exhibits may be detained by the Customs at
the airport .Should this happens ,please follow the below
procedures in order us to assist you to clear your exhibits in a
proper way:
a)
Customs will issue a detention receipt to you after they
detain your exhibits ,please handover this detention receipt
together with your passport to our on-site representative as
soon as possible. We will then arrange Customs formalities and
pick up your exhibits out from airport.
b)
Normally, Customs formalities take about 1-2 working
days, we recommend you go to the show earlier. Otherwise, we
can’t guarantee to get your exhibits out from the airport before
the opening .
c)
According to Customs regulations , all hand-carried
exhibits would be return to overseas as a shipment .But if
you decide to hand-carry them again while you are leaving
China,Beijing airport is the only airport you can use .Please
contact our on-site representative 2 working days prior to your
departure ,providing us the information of your departure date
and flight number.
d)
After closing of the show,we will pick up your
hand-carry exhibits and stored them in Customs bonded warehouse
temporarily .On your departure date , we arrange to transport
your exhibits to the airport , handover them to you inside the
restricted area and assist you in completing the Customs
formalities with the airport Customs.
For all charges related to the above arrangement, please refer
to the point 6 of our REMAKS.
7. HEAVY AND OVERSIZE EXHIBIT
If you have heavy and oversize exhibits, you must be on-site
early to direct the operation of uncrating and positioning. If
crane or forklift is required for installation of equipment,
please send your requirement to us as early as possible so that
we could arrange contracting such equipment in advance. A quote
will be given after receiving your inquiry.
8. PACKING AND ITS LIMITATION
Please note that the exhibits are repeatedly loaded and
unloaded, thus they must be professionally packed to suit long
distance transportation. Measures must be taken to protect the
exhibits against damage and adverse weather conditions. We
suggest that all exhibits should be securely packed in sturdy
waterproof crates suitable for return shipments after the
exhibition. Carton is not recommended, especially for valuable
and fragile items. Oriental K-Trans Int’l logistics (Beijing)
Co., Ltd. can not be responsible for the consequences associated
with improper packing.
Exhibits exceeding the following limitations may cause
difficulty in transportation, please consult us before shipping:
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Length (meter) = 6.0 Width
(meter) = 2.2
Height (meter) = 2.2 Weight
(kg) = 4,000
Floor-Loading (kg/sq.m.) = 1,000
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9. MARKING OF THE
CASE
Please ensure the following marking to be painted on each case:
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WORLD CONGRESS OF PHARMACY AND PHARMACEUTICAL ILLNESS
2007 AND 67TH INT’L CONGRESS OF FIP
C/O Oriental-K-Trans
Net Wt. kgs Company ________________
Gross Wt. kgs Stand
No. ________________
Dimensions L x W x H = CBM
Case No. _________________
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10.
CUSTOMS CLEARANCE IN CHINA
The exhibition center is regarded as a Customs-bonded area. As
the Official Freight Forwarder for the exhibition, we are
responsible to the Customs for clearance of all the materials
coming in and going out of the exhibition center. Thus you
should not allow your exhibits to be taken away from the show
site without prior arrangement with Customs through Oriental
K-Trans Int’l logistics (Beijing) Co., Ltd.
11. UNCRATING AND RECRATING OF EXHIBIT
Oriental K-Trans Int’l logistics (Beijing) Co., Ltd. will
provide labor and equipment to assist you in uncrating and
positioning of exhibits. You must be onsite and available during
move-in to supervise and be responsible for these operations
since they will be performed at your own risk. In some
circumstances, however, the Customs at the ports or fairsite may
inspect the case without your presence.
During the exhibition closing, you should also supervise the
dismantling and recrating of your exhibits. We suggest you to
prepare some new packing materials for your return exhibits
because these materials are not available in China.
12.
INSURANCE
Please note that our freight charges do not include insuring
your exhibits and all work is undertaken by Oriental K-Trans
Int’l logistics (Beijing) Co., Ltd. at owner's risk. Therefore
you should make certain that all shipments are covered by a full
comprehensive policy from the time of dispatch up to your booth,
the duration of the show and for the return transportation after
the show. Please bring a copy of your insurance policy to the
show for reference.
13.
CLOSING OF EXHIBITION
During the show, our on-site staff will distribute the following
documents to you:
a) A letter from explaining the closing procedures ;
b) A copy of your Declaration Form For Temporary Import Exhibits
(Form H1);
c) Instructions for Disposal of Exhibits.
Closing operations will
commence after visitors leave the hall, Oriental K-Trans Int’l
logistics (Beijing) Co., Ltd. will then start to return the
empty cases to the booths, assist you in recrating and
undergoing Customs formalities.
14. RETURN OF EXHIBITS
All exhibits which have not been sold, transferred to bonded
warehouse, consumed, given away or abandoned must be returned to
overseas after closing of the exhibition. Customs formalities
for returned exhibits take time, you must not expect your
exhibits to be returned soon after the show finished.
All return
shipments, will only be arranged when all payments are received
by us.
15. PAYMENT
We will fax our invoice to you and the original copy will be
followed by mail, please make payment upon receipt. For
remittance from overseas, please find our banker’s details
below:
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BANKER : Bank of Communications Beijing Branch
SWIFT BIC : COMMCNSHBJG
A/C NAME : Oriental K-Trans Int’l Logistics (Beijing)
Co., Ltd.
A/C No : 110060834146310000203 |
For
exhibitors who send exhibits through our overseas agents, all
opening and closing charges should be settled with that agent
directly.
16. CONDITIONS OF BUSINESS
All services provided by Oriental-k-Trans is carried out in
accordance with our Standard Trading
Conditions.
SERVICES AND RATES FOR HANDLING OF EXHIBITS
1. BASIC SERVICE CHARGE US$50/exhibitor/consignment
2. INWARD MOVEMENT
A.
Direct shipment to Beijing
From free arrival port delivery up to booth plus
uncrating, positioning
＆
removal of empties
By Sea to Xingang
US$98/cbm or 1,000kgs
(min
3cbm/exhibitor/consignment)
ByAir
to Beijing
US$0.98/kg
(min
100kgs/exhibitor/consignment)
B.
Customs handling fee
By Sea
US$5/cbm
(min US$50/consignment)
By Air
US$30/consignment
C. Storage in Bonded Warehouse
Before move-in Storage
- By sea
US$1.00/cbm/day
US$25/20’/day
＆
US$50/40’/day
- By air
US$0.01/kg/day
Unloading (Warehouse in)
- By sea
US$3.00/cbm
US$120/20’
US$240/40’
-
By
air
US$0.1/kg
Loading (Warehouse out)
- By
sea
US$3.00/cbm
US$120/20’
US$240/40’
- By
air
US$0.1/kg
D. Quarantine Inspection
a) For carton, wooden case or pallet US$6/package
b) For container
US$20/20’ ＆
US$40/40’
3. SITE HANDLING OF LOCAL EXHIBITS DURING OPENING
From arrival exhibition site delivery up to booth
US$60/cbm
plus uncrating, positioning
＆
removal of empties
(min 1cbm/exhibitor/consignment)
4. OUTWARD MOVEMENT
A. Return shipment to oversea direct
Charges same as 2A
Storage ＆
re-delivery of empties to booth for
recrating
＆
transport to Xingang port
B. Exhibits to bonded warehouse
US$98/cbm
Storage ＆
re-delivery of empties to booth for
recrating
＆
transport to Customs bonded
warehouse in Beijing
C. Customs handling fee
Charges same as 2B
D. Storage in Bonded Warehouse After Exhibition Charges same as 2D
5. SITE HANDLING OF SOLD EXHIBITS/LOCAL EXHIBITS DURING CLOSING
Storage and re-delivery of empties to booth for
US$60/cbm
recrating, Customs clearance and move exhibit (min
1cbm/exhibitor/consignment)
out of the venue
6. HEAVY LIFT OR OVERSIZE SURCHARGE IN CHINA (INWARD OR OUTWARD)
A. Heavy lift surcharge
2,000 - 3,999kgs/package
US$5/100kgs
4,000 - 5,999kgs/package
US$7/100kgs
6,000 - 9,999kgs/package
US$10/100kgs
over 10,000kgs/package
to be advised
B. Oversize surcharge
Individual piece must not exceed:
to be advised
L = 6 M, W = 2.2 M, H = 2.2 M
7. LABOR AND EQUIPMENT
A. Local Manpower (min 4 hours)
US$4/hour/person
B. Equipment (min 4 hours)
US$15/hour/3-ton forklift
US$18/hour/5-ton forklift
C. Mobile Crane
Quoted upon request
REMARKS:
1. Port handling charges for sea shipment is US$25/cbm and air
terminal charge for air shipment is US$0.20/kg, agent handling
fee will be charged as per outlay.
2. Minimum chargeable volume for container:
20' Dry container = 24 cbm, 20' Flat rack or open top = 25
cbm
40' Dry container = 48 cbm, 40' Flat rack, open top or
high-cube = 50 cbm
3. Cargo arriving beyond deadlines, a surcharge amounting to
30% of the inbond movement charges and on-site service charges
will be levied; if cargo arrives after exhibition opening, 50%
surcharges will be added to respective handling charges.
4. Return of empty container to depot or collection of empty
container from depot
For 20' is US$280
For 40' is US$380
5. Storage for empty cases during the show period will be
US$1.5/cbm/day.
6. Translation for packing lists is US$6/page.
7. Demurrage of container will be incurred 7 days after vessel
arrived at Xingang
8. For air shipment, volume/weight conversion = 6cbm / 1,000kgs
9. Handling charges for collection of hand-carried items from
airport or delivery hand-carried items back to airport is
US$150/consignment.
10.
There will be
surcharge for handling of dangerous, frozen and valuable cargo
at 100% on inward or outward movement
11. Charges for Quarantine inspection, Health inspection and
fumigation for exhibits if any, will be charged according to
outlay.
12. All wooden cases, pallets and
containers with wooden base will have to be fumigated before
returning to USA, Canada, Australia, Japan and some European
Community Countries. All charges incurred will be charged as per
outlay.
CONDITIONS OF BUSINESS
1.
All business undertaken, including any advice,
information or service provided whether gratuitously or not by
ORIENTAL K-TRANS INT’L LOGISTICS (BEIJING) CO., LTD.
(hereinafter called “ the Company”) is transacted to the
Conditions hereinafter set out and each condition shall deemed
to be incorporated in and to be a Condition of any agreement
between the Company and its Customers. No agent or employee of
the Company has the Company’s authority to after or vary these
Conditions.
2.
Customers entering into transactions of any kind with the
Company warrant that they are the owners or the authorized
agents of the owners of any goods to which the transaction
relates and further warrant that they are authorized to accept
these condition not only themselves but also as agents for and
on behalf of all other persons who are or may thereafter become
interested in the goods.
3.
The Company may sub-contract all or any part of the
services except insofar as the Customer otherwise instructs the
Company in writing. The company contracts for itself and as
agent of and trustee for its employees and sub-contractors and
their employees and any reference in these Conditions to “the
Company” shall be deemed to include every such employee and
sub-contractor.
4.
Subject to express instructions in writing given by the
Customer, the Company reserves itself absolute discretion as to
the means, route and procedure to be followed in the handling,
storage, and transportation of goods. Further, if in the opinion
of the Company it is at any stage necessary or desirable in the
Customer’s interests to depart from those instructions, the
Company shall be at liberty to do so.
5.
Pending forwarding or delivery, goods may be warehoused
or otherwise held at any places at the sole discretion of the
Company and the costs thereof shall be for the account of the
Customer.
6.
No insurance will be effected except instructions given
by the Customer and all insurances effected by the Company are
subject to the usual exceptions and conditions of the policies
of insurance company or underwriters taking the risk.
7.
(i) The Company shall only be responsible for any loss of
or damage to goods or for any non delivery or miss-delivery if
it is proved that the loss, damage, non delivery or
miss-delivery occurred whilst the goods were in the actual
custody of the Company and under its actual control and that
such loss damage non-delivery or miss-delivery was due to the
willful neglect or default of the Company or its own employees.
(ii) The Company shall only be liable for any
non-compliance or miss-compliance with instructions given to if
it is proved that the same was caused by the willful neglect or
default of the Company or its own employee.
(iii) The Company shall not in any event be
liable for any direct or indirect consequential loss howsoever,
whensoever and wheresoever arising and whether or not
attributable to thee negligent act or default of the Company.
8.
In no case whatsoever shall any liability of the Company
howsoever arising and not withstanding any lack of explanation
exceed the vale of the relevant goods or a sum at the rate of
USD$500 per 1000 kilos on the gross weight of the goods
whichever is the less.
9.
In any event the Company shall be discharged from all
liability for loss, damage or miss-delivery unless notice be
received in writing within fourteen days after the end of the
transit.
10.
All agreement between the Company and its Customers shall
be governed by the laws of the People’s Republic of China.
11.
All disputes in connection with all agreement between the
Company and its Customers or the execution thereof shall be
settled through friendly negotiation. In case no settlement can
be reached through negotiation, the case should be submitted for
arbitration to the Foreign Trade Arbitration Commission of the
China Council for the Promotion of International Trade, In
accordance with the “Provisional Rules of Procedure of the
Foreign Trade Arbitration Commission of the Council for the
promotion of International Trade”. The arbitration shall take
place in Beijing and the decision rendered by the said
Commission shall be final and binding upon both parties; neither
party shall seek recourse to a law court or authorities for
revising the decision. The arbitration fee shall be borne by the
losing part.
12.
Final power of interpretation to these Conditions shall
belong to ORIENTAL K-TRANS INT’L LOGISTICS (BEIJING) CO., LTD.
The use of Client’s own documents is no
derogation of these Conditions.
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